How Can We Help with Tendering?

Negotiations

Our comprehensive hospitality procurement services cover all aspects of procurement in your industry. We have an excellent track record of assisting our clients during the tendering process. We leverage purchasing power and industry leading software and tools to negotiate the best possible prices without compromising on quality. This involves understanding market trends and supplier cost structures

Pricing Approvals

We use Trisas tender software to conduct thorough cost analysis and understand pricing structures to ensure that approved prices are competitive and reasonable.

• Comparing supplier prices against industry benchmarks to validate cost-effectiveness.
• Establishing a streamlined process for price approvals to ensure timely decision-making and to avoid delays.

Vendor Selection

We work closely with our clients to develop comprehensive criteria for evaluating potential suppliers, including quality, reliability, financial stability, and sustainability practices.

By conducting regular supplier audits and assessments we ensure that suppliers meet your required standards and performance metrics.

Supplier Relationship Management

Drawing from our strong, long-term relationships with key suppliers to ensure mutual benefit and quality products.

We will measure supplier performance and to drive continuous improvement by implementing key performance indicators (KPIs) through our bespoke systems.

Using our industry knowledge we will identify and mitigate risks associated with supplier dependency, geopolitical factors, and supply chain disruptions.

Supply Chain Management

Creating an integrated supply chain that enhances visibility and coordination among suppliers, distributors, and internal stakeholders.

Streamlining your logistics ensures timely deliveries and minimised costs associated with transportation and storage.

Effective tendering and supplier management are crucial for reducing costs and ensuring smooth operations in the hospitality industry. By optimising contract management, negotiations, pricing approvals, vendor selection, and supply chain management with industry leading tools, we help your business maintain high standards and achieve operational efficiency.

Using our experience and expertise we negotiate favourable terms and conditions, such as payment terms, delivery schedules, and penalty clauses for non-compliance. Professional tendering support can assist you in securing volume discounts and rebates based on the scale of procurement needs.

Managing fresh produce presents several challenges:

• Seasonal Variations – The availability and quality of fresh produce can vary significantly with seasons, affecting consistency and pricing.
• Shelf Life – Fresh produce has a limited shelf life, leading to higher risks of spoilage and waste if not managed effectively.
• Supply Chain Disruptions – Issues like weather conditions, transportation delays, and market fluctuations can disrupt the supply chain, impacting the timely delivery of fresh produce.
• Quality Control – Ensuring consistent quality across batches can be difficult due to natural variations in produce.

Addressing these challenges requires robust supply chain management and strategic planning to ensure quality and cost-effectiveness. Ensuring quality and cost-effectiveness in fresh produce purchasing is particularly challenging, which is why you need an expert on your team. Working with Q Procure has been a game-changer for our clients!

We manage monthly fresh produce procurement, ensuring you receive the best quality at the most competitive prices. Our services are aligned with hospital procurement guidelines and sustainable procurement practices in hospitality.

Recipe and Stock Management

Inventory control and recipe costing are essential for maintaining profitability. The UK hospitality sector wastes approximately 1.1 million tonnes of food annually, costing the industry around £3.2 billion each year​ (Growyze)​​ (UK Hospitality)​. Implementing effective inventory management can save businesses up to £7,000 per year by reducing food waste​ (Growyze)​.

Minimising Food Waste Through Procurement Strategies

Our recipe and stock management services assist in inventory control and recipe costing, ensuring efficient use of resources and minimising waste. We address hotel procurement challenges by optimising inventory processes and improving overall cost management, supported by industry leading tools.

By leveraging our expertise, you can navigate the complexities of procurement in the hospitality industry, from sustainable procurement practices to effective vendor management. Our goal is to help you achieve excellence in hospitality procurement through innovative solutions and best-in-class services.